If your company has a fun culture, you know it’s a significant plus for attracting and retaining top talent. What better way to show that you’re not just about work but also play than throwing a party or event? But if you don’t do it right, it can feel forced—like you’re trying to be cool or too rigid. Rather than risk the former, try out these tips for throwing a fantastic business event your employees will love:
- Outsource Event Planning
Hiring a professional event planner is vital if you don’t have time. An experienced event planner will know what needs to be done and how much it will cost. Plus, they can help save you money by finding the best deals on vendors and materials for your business event. Your employees will appreciate that everything goes smoothly without your having to worry about every little detail.
- Make Sure There’s Enough Food and Drink
Food and drink are the essential parts of any event. Make sure there are enough options to keep your employees happy, healthy, and hydrated throughout the day to focus on networking with their peers. You don’t want to run out.
While you’re at it, make sure you have enough variety in both types of food and drinks available so everyone can find something they like. It’s not just about making sure that there is enough food; it’s also about ensuring your employees are getting a wide range of choices in terms of taste and presentation. If a particular type doesn’t sell well at previous events, consider adding more variety this time, so people get excited about trying new things.
- Get a Ring Light
A ring light is a must for any event where you want to capture your audience’s attention. A ring light photo booth is technically a lighting solution, but it’s different from other lights because it has a built-in focusing lens that creates a circular beam of light around the camera. This creates an effect that makes everything in front of the camera look lit up and impressive, even if it’s dark or dimly lit.
- Set Goals
Setting goals for your event is great, but do not go overboard. You can’t do everything, so focusing on only a few key things is essential. If you try too many things, you might end up doing none of them well and thus have a lackluster event.
- Always Have a Plan B (Or C).
That’s not to say that you should expect the worst, but have an idea of your backup plan. For example, consider other options if you are planning a company event at a new restaurant in town, and there is a chance the place will be packed during your time frame. If booking concert tickets are expensive and it doesn’t look like their schedule will work for your employees, try something else that may be cheaper or more accessible for them (e.g., renting out an entire theatre).
It may seem obvious to have a backup plan to ensure everyone has somewhere to go if they don’t want to go where you’ve booked them.
- Consider Catering to a Wide Range of Preferences
When planning the event, think about what your employees will like. Consider the age of your workers, their dietary preferences, and religious ones. Consider cultural differences in food choices as well: If your company is based in New York City and many of your employees are from Asia or Latin America, they may not be used to hot dogs and hamburgers daily.
Also, consider the gender preferences of all parties involved.
- Plan Some Activities
Planning activities in advance is a good idea because it ensures that everyone will have a great time at the event. It’s also essential to plan so you don’t spend your time and money on activities that may end up being duds.
- Make It Formal and Fun
If you’re throwing a formal event, make sure it’s fun. Don’t be afraid to have a good mix of people. Don’t be afraid to make jokes or be the center of attention. You want people talking about it for weeks after—don’t forget that.
Conclusion
If your event is a success, you must put in the time and effort. The planning process can take weeks or even months, but this will make all the difference in how your employees feel about it.
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